Staff Portal

Something came up and you need to cancel an assignment?
If you need to cancel a job, act as soon as possible.

Contact:

• Patty: lopez.patricia@lusd.org | (805) 742-3300 or
• Maribel in HR: ceja.maribel@lusd.org | (805) 742-3203

Day-of cancellations

• If the assignment is the same day, also contact the school site directly to let them know.

Confirmation

• Make sure Patty and the school site (if day-of) are aware so coverage can be arranged.

Filling out Informed K12 timesheet doesn’t have to be tricky! Follow these simple steps to make sure your time cards are submitted correctly - easy, quick, and stress-free.
If you have any questions contact: PayrollTeam@lusd.org 

1. Open the Timesheet Link
Click the district’s Informed K12 timesheet link:
Timesheet Link 

2. Enter Your Information
Type your full name.
Enter your email address.
Click “Go to form.”

3. Verify Your Email
Check your email for a verification code.
Enter the code.
Click “Verify.”

4. Complete the Timesheet
Fill out all required fields (everything highlighted in red).
Use the correct selection below depending on where you worked and how long you worked.

A. If You Worked a Whole Day – Elementary
Select Cert Sub – Elementary
In Hours Worked, enter 6
Select whether you worked General Ed or Special Ed

B. If You Worked a Whole Day – Middle School or High School
Select Cert Sub – Secondary
In Periods Worked, enter 1
(Secondary uses “1” to indicate a full day)
Select General Ed or Special Ed

C. If You Worked Hourly – Elementary
Select Cert Sub – Elementary
Enter the actual number of hours worked
Select General Ed or Special Ed

D. If You Worked Hourly – Middle School or High School
Select Cert Sub – Secondary
Enter the number of periods worked
Select General Ed or Special Ed

5. Sign Your Timesheet
Click the signature box and apply your electronic signature.

6. Click Continue
Move to the next screen.

7. Select the Correct Department / Site
Choose the school site or department where you worked.

8. Send the Form
Click “Send to recipient.”

9. Confirmation
A message will appear confirming that your timesheet was successfully submitted.

Keenan is where all your mandatory training hang out—complete them yearly and stay in the know! 

Go to the login page
Open your browser and go to: Keenan Link

Enter your email address

• Use the email address you provided when you were first employed.
• If your email has changed, please contact HR before logging in.

Enter your password

• First-time users: You don’t have a password yet. Simply click the appropriate prompts to set one up if needed.
• Returning users: Enter the password you created previously.
  • Forgot your password? Contact HR for assistance.

Access your mandatory training

• Once logged in, your required annual training should appear automatically.
• You must complete these trainings each year.

Need help?

• If you can’t log in, have issues with your email, or need password help, contact HR.

Go to the CTC website → Educator Login
Open CTC Link and click “Educator Login / CTC Online” (the Educator Login link). If you don’t already have an account, choose Create Educator Account and follow the prompts to set up a User ID & password.

• Sign in to your Educator Account
  Use your CTC User ID and password. If you forgot them, use the login help/reset options on that page.
   
• Choose “Renew Your Document”
  From the dashboard or the Credentialing / Credentialing Information menu, select Renew Your Document (this is the path for Emergency 30-Day Substitute Permits).
   
• Select the Emergency 30-Day Substitute Permit to renew
  The system will list documents you hold that are eligible for online renewal. Choose your Emergency 30-Day Substitute Teaching Permit and click Renew (or similar).
   
• Review and update personal information
  Verify your name, mailing address, SSN, DOB, contact info. Update anything that’s changed, then save — the system typically requires correct personal info before accepting payment. (Many district guides explicitly instruct to update/save personal info here.)
   
• Confirm any renewal requirements
  For a straight renewal of the 30-Day permit you usually do not need to reupload transcripts or re-prove your degree, UNLESS your permit lapsed long enough or the CTC requests additional documents. If your permit expired more than 18 months, the system will require current fingerprints (Live Scan) before renewing.
   
• Pay the renewal fee online
  Enter payment (credit/debit). The fee shown during the session is the official fee (around $102–$102.65 depending on current fee schedule). Complete payment to submit the renewal.
   
• Submit and note your confirmation
  After payment, you should get a confirmation/receipt in the account (and often an email). Note the application number or confirmation for your records.
   
• Monitor application status in your account
  Check Application Status in CTC Online. Typical processing for online renewals is about 10 business days, but it can vary with volume — the CTC status page shows the current processing backlog.

Download or print your renewed permit

Once issued, your renewed Emergency 30-Day Substitute Permit will be available in your account. Download/print it for district HR as needed. 

Once you received an email from the district inviting you to create a Frontline account, follow these steps:

Step 1: Open the District Email

1. Find the email from the district with the subject line like:
   “Action Required: Create Your Frontline Substitute Account.”

2. Open the email and click the “Create Account” or “Set Up Your Account” button/link.

Step 2: Verify Your Identity

1. The link will take you to Frontline’s registration page.

2. Enter your personal information as requested:

   • First and last name

   • Email address (should match the one the district used)

   • Employee ID (if requested)

3. Click Next to continue.

Step 3: Set Your Login Credentials

1. Create a username (your email usually works best).

2. Create a secure password (follow the requirements: e.g., at least 8 characters, one number, one symbol).

3. Confirm your password and click Next.

Step 4: Complete Your Profile

1. Enter any certification information if prompted (Certificated Sub, teaching credentials, specializations).

2. Add your contact information (phone number, address if required).

3. Indicate your substitute preferences:

   • Grade levels (Elementary, Middle, High School)

   • Subjects or special ed/general ed preferences

   • Availability days/times

Step 5: Verify Your Email

1. Check your inbox for a verification email from Frontline.

2. Click the verification link to confirm your account.

   • If you don’t see it, check your spam/junk folder.

Step 6: Log In and Review

1. Return to Frontline and log in using your new username and password.

2. Review your profile and make sure all information is correct.

3. Click Save to finalize your account.

Step 7: You’re Ready!

• You can now view and accept substitute assignments through Frontline.

• Keep your username and password handy for future logins.